Data Management Services

Data management is the first step to the success of your campaign and with the latest software and hardware, we offer the full suite of data management services. We have an experienced data management team that will provide a comprehensive analysis of your database and help maximise ROI on every campaign.

Our Data Services Include –


  • List cleaning
  • Deduping to any level
  • Assigning of URN’s & bespoke segmentation
  • Formatting, case conversion and building of salutations
  • Mailsort to achieve the lowest postage costs
  • Data preparation for Royal Mail and DSA carriers
  • FREE Data Audit Health Check service
  • Preference service validation (MPS), mortality and gone away cleaning



The most expensive part of many mailing campaigns is the postage, so it is vital that you benefit from the best available postal discounts. If your mailing is over 1,000 large letter format items or 4,000 letter format items, we can mailsort your data to save on postage costs. For more information on postage savings, please click here.

Quality Check

Precise addressing is vital to successful mailing campaigns and it helps to portray a professional image of your organisation. Upon receipt, we will report back to you regarding the condition of your data. We will provide verification of the files received, quantities, undeliverable records and overseas addresses.

FREE Data Audit Report

We provide a FREE data audit health check report which will provide an estimated breakdown of possible duplicates, deceased and gone away records, along with possible new addresses if available. We will check the validity of the addresses and postcodes and make alterations where appropriate to ensure that your mail reaches the right people.


Duplicate mail is not only expensive, it also looks unprofessional. Duplicated data is sometimes inevitable unless you regularly and accurately maintain your database. Using a mixture of in-house software that can automatically detect duplicates within your data and a level of ‘human’ interaction, we can perform an in-depth ‘de-dupe’ service.

Mailing Preference Service

Funded by the direct mail industry, the Mailing Preference Service (MPS) was set up 25 years ago to enable consumers to have their names and UK home addresses removed from lists used by the industry. A free service, it is fully supported by Royal Mail and other directly involved trade associations. It is also fully endorsed by The Information Commissioners Office. Our free data audit will identify any registered addresses, while our cost-effective service will flag and remove them from your mailing list where applicable. You can find more information here.

Returns Management

We can manage and capture returns which you can then use to update your database.

For any datawork completed, we will always forward the final cleansed database so you can keep your internal records up to date.

For more information or a competitive quote, please call 01603 720303 or fill out our contact form.